Quarterly Meeting Minutes (Thursday, July 25, 2013)

Hilton Garden Inn
1144 Airport Blvd.
Pensacola, FL

Bruce Miles, Chair called the meeting to order at 8:35 AM with the pledge of allegiance following roll call.

Council Members Present:  Bruce Miles, Paul Edwards, Paul Kaminsky, Andrew Raines, Dwight Sayer, Donté Mickens, Sandra Martin, Lenora Marten, Leanne Grillot, Gloria Mills, Dan O’Connor, Sylvia Stinson-Perez, Ben Grzesik, Christopher White and  Robert Doyle, Director. 
Patricia Lipovsky attended as the representative of the Independent Living Council.

Sheryl Brown and Ted Hull joined via teleconference at 8:30 AM for the Director’s Report.

Council Members Absent:  Sheryl Brown, Ted Hull, Vicky Magliocchino, Joe Minichiello

Council Staff: Phyllis Dill

DBS Staff:  Beth Crain, Wayne Jennings, Tony Pileggi, Lynn Ritter, Whitney Paine

Attendees:  Mary Stutzman, Brian Wall, Dick Melville, Patty Sayer, Laura Guthrie, Gail Croom, Howard Angelo, Karen Somerset, Becky Kirsch

A motion to adopt the Agenda with the addition of discussing the job search for Ms. Dill’s position and the Cooperative Agreement on Friday received a second and passed.

Director’s Report

Robert Doyle voiced his appreciation for Aleisa McKinlay’s excellent job as interim director and that he is looking forward to ways to collaborate with DVR.  He gave the Council a brief background of his experience and personal information.

Some of his goals are:

National level information:

DBS information

 Gifts and Donations

Paul Edwards and Dwight Sayer discussed 14c.

14c is a Department of Labor regulation.  It allows for workshops (Goodwill, etc.) to pay individual who are unable to produce less than minimum wage. 

FCB wants 14c to be strengthened and monitored and not abolished.
NFB believes minimum the minimum wage act was applied to all individuals and 14c should be abolished.

On behalf of the Blind Services Foundation, Ted Hull, Chairman, via teleconference, explained the reason behind a check for $4,343.27 to DBS for Gifts and Donations.  Mr. Miles presented the check to Mr. Doyle.

Mr. Miles presented Ted Hull a Certificate of Appreciation for his service as a Business and Industry representative on the Council for two terms.

District Administrator’s Report

Tony Pileggi gave a brief description of each staff and their duties plus an overview of District One as follows:


 Dan O’Connor acknowledged Mr. Pileggi serving as the Acting District Administrator in the Jacksonville district in addition to his position as the DA in district one.

Employer Recognition

Cedric Haynes announced the Compass Group of Sacred Heart Hospital as the recipient of the Employer’s Award.  Mr. Haynes accepted the award on behalf of Mr. William Mitchell, Operations Manager who was unable to attend the meeting.

A group photo was taken of Bruce Miles, Robert Doyle, Tony Pileggi, Cedric Haynes and Whitney Paine.

Before break, Mr. Miles read an article about a 20 year old legally blind artist raising $1 million for charity.

Morning Break

Independence of the Blind of West Florida (IB)

Becky Kirsch, Executive Director of IB West presented the Council with the following:

Commission for Transportation Disadvantaged

Karen Somerset, Assistant Director in Program Administration presented the following:

Howard Angelo informed the Council of a Grant being awarded to Escambia County 1 ½ years ago that will provide 15 additional vehicles.  The Board of County Commissioners recently approved receipt of the funds.   The vehicles can be purchased once the funds are received. 

Lunch Break

Meeting resumed at 1:20 PM.

State Plan Submission and Needs Assessment Update

Beth Crain, Program Administrator represented Antionette Williams, Bureau Chief and gave the following report:

State Plan

Needs Assessment

The Council was concerned with the January 2014 date.  They understood it was in 2015. 

Action Items from previous meeting

Action: Provide the Council a copy of the definitions the VR counselors use related to disabilities.

Result:  The Management System does not provide definitions for each coded disability.

Action: Provide data on how many individuals with secondary disabilities under the age of 65 are on the Agency of Persons with Disabilities (ADP) rolls.

Result:  Currently DBS does not have a system in place that capture this.  There is a work group consisting of APD, DBS and DVR to see how a joint system can be created that captures services provided by all human services agencies so requested data can be obtained.

Mr. Miles informed DBS that before the State Plan is given to the Council the data and figures provided by fiscal and budget should be reviewed for errors and accuracy by DBS.

VR Goals Update

Wayne Jennings reported the following:

AWARE will be updated with the ICB9 codes which will provide a more clear understanding of the codes.
There is no true crosswalk between what’s in AWARE now and the ICB9 codes.
The new MIS manager is working on the AWARE update and should be able to report by the first of the year.
ICB9 codes are used by doctors and hospitals and can be found on the internet.
A list of codes used in AWARE should be available after they are incorporated.
District, 2, 5, 7, 9 & 10 met are exceeded their goals.

VR Report State Fiscal Year: 2012-2013

Number Served Q1 = 3580 Q2= 3615 Q3= 3651 Q4= 3644 Total= 5084
Total Number of Closed Cases Q1= 441 Q2= 475 Q3= 524 Q4= 558 Total= 1998
Number Unsuccessful Closures Q1= 314 Q2= 315 Q3= 371 Q4= 298 Total= 1298
Number Successful Closures Q1= 127 Q2= 160 Q3= 153 Q4= 260 Total= 700
Break-down of Successful Closures:
 Number Partially or Legally Blind Q1= 59 Q2= 81 Q3= 64 Q4= 96 Total= 300
 Number Other Visually Impaired Q1= 27 Q2= 41 Q3= 45 Q4= 85 Total= 198
 Number Totally Blind Q1= 13 Q2=18 Q3= 18 Q4= 27 Total= 76
 Number Closed as Restoration Q1= 28 Q2= 20 Q3= 26 Q4= 52 Total= 126
Rehabilitation Rate Percentages Q1= 29% Q2= 34% Q3= 29% Q4= 47% Total= 35%
Number Veteran Closures Q1= 2 Q2=7 Q3= 7 Q4= 4 Total= 20

Secondary Disability at Closure Q1= 33 Q2= 159 Q3= 152 Q4= 259 Total= 603
No Secondary Impairment Q1= 7 Q2= 85 Q3= 70 Q4=121 Total= 283
Diabetes Mellitus Q1= 5 Q2= 19 Q3= 20 Q4= 43 Total= 87
Cardiac Condition Q1= 1 Q2= 5 Q3= 13 Q4= 21 Total= 40
Other Physical Impairments Not Listed Q1= 1 Q2= 8 Q3= 13 Q4= 17 Total= 39
Cognitive Impairments Q1= 3 Q2= 4 Q3= 2 Q4= 10 Total= 19
Other Visual Impairment Q1= 2 Q2= 7 Q3= 3 Q4= 7 Total= 19   
Psychosocial Impairments Q1= 3 Q2= 2 Q3= 4 Q4= 7 Total= 16
Musculoskeletal Impairment Q1= 1 Q2= 3 Q3= 4 Q4= 6 Total= 14
Other Mental Impairments Q1= 1 Q2= 4 Q3= 2 Q4= 5 Total= 12
Mobility Orthopedic/Neurological Impairment Q1= 1 Q2= 3 Q3= 2 Q4= 4 Total= 10
Other Orthopedic Impairments Q1= 0 Q2= 3 Q3= 4 Q4= 2 Total= 9
Hearing loss, Primary Communication Auditory Q1= 1 Q2= 2 Q3= 4 Q4= 1 Total= 8
Respiratory Impairments Q1= 0 Q2= 2 Q3= 2 Q4= 3 Total= 7
General Physical Debilitation (fatigue, etc.) Q1= 1 Q2= 1 Q3= 2 Q4= 2 Total= 6
No impairment Q1= 0 Q2= 2 Q3= 1 Q4= 2 Total= 5
Other Visual Impairments Q1= 2 Q2= 1 Q3= 0 Q4= 1 Total= 4
*Legally Blind (excluding totally blind) Q1= 1 Q2= 1 Q3= 1 Q4= 1 Total= 4
Communicative Impairments Q1= 1 Q2= 1 Q3= 0 Q4= 1 Total= 3
*Totally Blind (LP only or NLP) Q1= 0 Q2= 1 Q3= 0 Q4= 2 Total= 3
Hearing loss, Primary Communication Visual Q1= 1 Q2= 0 Q3= 2 Q4= 0 Total= 3
*Deaf-Blind Q1= 0 Q2= 0 Q3= 1 Q4= 1 Total= 2
Cancer Q1= 0 Q2= 1 Q3= 1 Q4= 0 Total= 2
Other Hearing Impairments (Tinnitus etc.) Q1= 0 Q2= 1 Q3= 0 Q4= 1 Total= 2
Both Mobility and Manipulation Impairments Q1= 0 Q2= 1 Q3= 0 Q4= 0 Total= 1
Deafness, Primary Communication Visual Q1= 0 Q2= 0 Q3= 0 Q4= 1 Total= 1
Deafness, Primary Communication Auditory Q1= 0 Q2= 1 Q3= 0 Q4= 0 Total= 1
*Blindness Q1= 1 Q2= 0 Q3= 0 Q4= 0 Total= 1
End stage renal disease, genitourinary disorders Q1=0 Q2=0 Q3=1 Q4=0 Total= 1
*Legal Blindness Q1= 0 Q2= 1 Q3= 0 Q4= 0 Total= 1

Reason for Unsuccessful Closure Q1= 314 Q2= 315 Q3= 371 Q4= 298 Total= 1298
Refused Services or No Further Services Q1= 72 Q2= 80 Q3= 88 Q4= 85 Total= 325
Unable to Locate or Contact Q1= 46 Q2= 72 Q3= 88 Q4= 57 Total= 263
Other Reasons Q1= 66 Q2= 44 Q3= 72 Q4= 40 Total= 222
Failure to Cooperate Q1= 35 Q2= 22 2Q3= 7 Q4= 23 Total= 107
Does Not Require VR Services Q1= 18 Q2= 20 Q3= 20 Q4= 19 Total= 77
Moved out-of-state Q1= 24 Q2= 22 Q3= 16 Q4= 13 Total= 75
No Impediment to Employment Q1= 17 Q2= 22 Q3= 18 Q4= 15 Total= 72


No Disabling Condition Q1= 10 Q2= 16 Q3= 16 Q4= 15 Total= 57
Disability Too Severe/Unable to Benefit Q1= 16 Q2= 11 Q3= 13 Q4= 15 Total= 55
Transferred to another Agency Q1= 5 Q2= 2 Q3= 6 Q4= 8 Total= 21
Death Q1= 3 Q2= 3 Q3= 5 Q4= 2 Total= 13
Institutionalized Q1= 2 Q2= 1 Q3= 1 Q4= 2 Total= 6
Transportation Not Available Q1= 0 Q2= 0 Q3= 1 Q4= 3 Total= 4
Extended services not available Q1= 0 Q2= 0 Q3= 0 Q4= 1 Total= 1

Client Satisfaction Survey Review

Dr. Mary Stutzman explained what was involved in conducting the survey.  She introduced Brian Walsh, Operations Manager at the Research Lab. 

Dr. Stutzman will retire from FSU in October.  She has conducted the Client Satisfaction Survey for the Council since 2002.   On behalf of the Council, Mr. Miles presented her with a plaque of appreciation for her hard work and commitment in providing a comprehensive survey each year.

Sylvia Stinson-Perez asked if there is going to be a process for prioritization of plan development for individuals who are employed or have a job offer.

Ms. Ritter informed Ms. Stinson-Perez that according to Quality Assurance case reviews plans are being developed and approved and services beginning very quickly statewide.

Mr. Raines introduced Warren Jernigan a leader in disability rights in the state and member of the legislature.
Meeting adjourned at 2:30 PM.



Friday – July 26, 2013

Council Members Present:  Bruce Miles, Paul Edwards, Paul Kaminsky, Andrew Raines, Dwight Sayer, Donté Mickens, Sandra Martin, Lenora Marten, Leanne Grillot, Gloria Mills, Dan O’Connor, Sylvia Stinson-Perez, Ben Grzesik, Christopher White and  Robert Doyle, Director. 

Patricia Lipovsky attended as the representative of the Independent Living Council.

Council Members Absent:  Sheryl Brown, Ted Hull, Vicky Magliocchino, Joe Minichiello

Council Staff: Phyllis Dill

DBS Staff:  Beth Crain, Wayne Jennings,

Attendees:  Patty Sayer, Laura Guthrie

Council Business

A motion to accept minutes of the April meeting received a second and passed.

A motion to conduct the July 2014 meeting in Gainesville received a second and passed.

The date set for the meeting:  July 23, 24 & 25, 2014.

Agenda Items for October 2013.

A motion to conduct the Public Forum one hour, and if necessary extend an additional 30 minutes received a second and passed.

Mr. White is concerned about the outreach being done on getting information out for the Public Forum.

Ms. Dill will check on having the comment card put on the web site with the notice.

A motion to conduct the Public Forum at 1:00 PM received a second.  After discussion motion was pulled.

A motion to conduct the Public Forum from 5:30 PM to 6:30 PM received a second and passed.

Amendment to By-Laws – Crossover Representatives

A motion to approve the By-laws amendment received a second.  Motion passed with two opposed.

The amendment to the By-laws:

Paul Edwards moved that Dwight Sayer serve as the primary representative on the FRC Council.  Motion received a second and passed.

Dwight Sayer moved that Paul Edwards serve as the alternate representative.  Motion received a second and passed.

Council approved a one year term and to be included on the July meeting agenda each year.

Staff Position Discussion

Council request that Ms. Dill’s position be upgraded and if possible the position could be located in another district if needed.  This would allow for a better selection of applicants. 

Mr. Doyle informed the Council that he would take a look at getting the position upgraded and advertised for the potential of having someone on board before the next meeting.


Mr. Sayer provided material from his attendance at the NCSRC Forum to the Council earlier via e-mail. 

He mentioned that one area of concern and stressed, was the need for  the Rehab Council to maintain a strong relationship with the Division and receiving information, i.e. State Plan, as soon as January if possible.

Mr. Miles voiced his concern with reimbursements of meetings.  He stated that the Council can’t change legislation regarding reimbursements and asked if Gifts and Donations would be able to cover flight insurance.

Mr. Doyle stated that he would take a look at the possibility of Gifts and donations covering flight insurance for Council members attending meetings.

Mr. Edwards moved that the DSO Board look at the situation during its meeting in September.  Motion received a second and passed.

Mr. White moved that DBS send reports and data to the Council by the Bureau Chief and District Administrators in advance least 7 days before the meeting.  Motion received a second.

Mr. Edwards amended the motion to include the VR closure report and reports including data from the local CRPs.

Motion passed.

Previous/New Business/Open Discussion

Leanne Grillot informed the Council that she would not attend the October meeting.  She presented the Council with a brief rundown of the school year.

Three webinars are scheduled for Visual Impairments and the Impact on Learning.

The Florida State University Program of Visual Disabilities’ is celebrating 50 years in addition FAER’s 2013 Conference will take place September 17, 18, 19 and 20, 2013.

September 17 & 18 a pre-conference session with Dr. Jan van Dijk of the Netherlands.
October 3 & 4, 2013 – Dr. Joan Chase will train licensed psychologists in the Tactile Assessment of Performance in Tampa, Florida.

November 19 & 20, 2013 – Sensory Learning Kit from the American Printing House for the Blind in Daytona Beach, Florida.  There are no fees to attend the training and Sensory Learning Kits, will be provided free of charge for teachers that are working with students registered with FIMC-VI and eligible for APH materials.

FSU O&M Presentation

Mr. Edwards moved that Ms. Grillot present the plaque on the Council’s behalf during the FAER 2013 Conference in Tallahassee.  Motion received a second and passed.

Meeting adjourned at 10:15 AM.

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