Special Committee Meeting
October 9, 2023
Mary Ellen Harding
The meeting was called to order at 3:00 p.m.
Randall Crosby welcomed all new representatives and alternates.
A quorum was present. A motion was made for the agenda to be adopted without objection and seconded by Colton Knight.
There has been a staffing shortage at the agency in particular with the Administrative position. In an effort to assist the agency we are proposing the position of Secretary be added to the Committee. Mitzi Bowen has volunteered for the proposed Secretary position. Her duties will include taking minutes for Committee and Subcommittee meetings. She will need a computer and a recorder. Her expenses will be paid for travel. The minutes she creates will become official records and will be kept with the agency.
Mitzi Bowen’s appointment as Committee Secretary was adopted without objection.
Terry Smith will be holding training for all committee members and alternates at the December meeting. All alternates are encouraged to attend. Any alternate who attends the meeting will have their travel expenses paid and it will not count as their one expense paid travel to the Committee Meeting of their choice during their two-year term. It is not yet determined if this event will be a CEU event. It will likely be 3 – 3.5 hours in length. Adopted without objection.
Housekeeping. If you have agenda items you would like to have considered, please send them to Kurt Ponchak or Randall Crosby in writing prior to November 1st. We will be starting our meetings at 8:00 a.m. on Fridays and try to use Saturday mornings for overflow.
Findley: William Daniel passed away this weekend. Brian Ashworth has prepared a Type II announcement for his facility 577 and 578.
Hubbard: Since the agenda being completed by November 1st exceptions be made if adjustments need to be made and approved at the Committee Meeting.
Selection panel appointments need to be made for two alternate and one permanent position.
Motion to adjourn Ponchak made a motion to adjourn and Colton Knight seconded.